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This page last updated on 02/03/05
Copyright © 2004 Kansas Peace Officers Association

 

KPOA Bylaws

DUTIES OF OFFICERS

Section 1.  It shall be the duty of the President to preside at all meetings of the Association; preserve order during such meetings; appoint all Regular Committees and such Special Committees as he/she shall desire; fill all vacancies with the approval of the Executive Committee with the exception of the President Elect and Vice-President and perform all other duties which properly come under the Presiding Officer.
 
Section 2. It shall be the duty of the President Elect to perform all duties of the President, in the temporary absence or temporary disability of the President.

A. It shall be the duty of the Vice-President to preside in the absence of the President and President Elect. He/she shall perform any duties assigned to/by the President.

 
Section 3. It shall be the duty of the Secretary-Treasurer to keep a correct record of the transactions of each and every meeting of the Association; receive and fill applications for membership and issue membership cards upon receipt of the required dues from each member annually. He/she shall be the keeper of the Seal, records and funds of the Association, have charge of the correspondence as may be of interest to the Members of the Association at each meeting. He/she shall keep a correct record of all money transactions, which shall be reported by him/her at each meeting and shall give a security bond from some reputable surety company in the amount of Fifty Thousand Dollars ($50,000) and same to be approved by the Executive Committee and paid for out of the General Fund of the Association. He/she shall furnish the President and Vice-President with an itemized financial statement every three (3) months. He/she shall prepare and post, in the General Assembly room, at each Fall Convention, a financial statement of the Association membership. He/she shall deliver up within twenty (20) days all moneys, securities, books, papers, and other property of the Association to his/her successor in office, or whomsoever the Association may designate to receive same. In the event of a vacancy in this office for any reason, the Executive Committee shall appoint an Acting Secretary-Treasurer to fill the unexpired term. The Secretary-Treasurer shall keep memorial records and shall provide them to the President for the memorial service.
 
Section 4. It shall be the further duty of the Secretary-Treasurer to preside in the absence of the President, President Elect and Vice-President.
 
Section 5. SERGEANT-AT-ARMS.

It shall be his/her duty to maintain order at meetings and all functions. He/she shall have the authority to expel, disarm or prohibit any person from attending any Association function and to examine current membership cards of any Member. The Sergeant-At-Arms may call upon any Member at any time to assist him/her in the performance of his/her duties.

 

ARTICLE II

EXECUTIVE COMMITTEE

Section 1.  HOW CONSTITUTED.

There shall be an Executive Committee, which shall consist of the President, President Elect, and Vice-President, Secretary-Treasurer, Sergeant-At-Arms, twenty-four (24) District Governors, four (4) Governors-At-Large and Governor Emeriti. Any vacancy occurring in the membership in the Executive Committee, excepting the President Elect and Vice-President, shall be filled by the President, by the appointment of an Active Member in good standing, who shall serve the unexpired portion of the term. The powers and duties of the Executive Committee may not be delegated and only Members in person may vote and act at meetings of the Executive Committee.

 
Section 2. POWERS OF THE EXECUTIVE COMMITTEE.

The Executive Committee shall have full power and authority during intervals between meetings of the Association to do all Acts and perform all functions which the Association might do or perform, except, that it shall have NO POWER TO AMEND THE CONSTITUTION or BYLAWS.

 
Section 3. DUTIES OF THE EXECUTIVE COMMITTEE.

The Executive Committee shall report at the Fall meeting of the Association all proposed measures considered by it during the previous for the benefit of the membership and general welfare of the Association. It shall, through appropriate subcommittees, present for general consideration by the Members; propose and endeavor to secure proper and needful legislation to carry out the purpose of the Association; suggest means for relief of the Members; adopt ways and means for the advancement of the purposes of the Association, and designate the work to be done between the sessions of the Association; convene at a five (5) day notice to be given by the Secretary-Treasurer; supervise all accounts for expenses; disseminate appropriate literature; and cause the accounts of the Association to be audited by a Certified Public Accountant at its discretion.

 
Section 4. MEETINGS.

The Executive Committee shall convene at such time and place as may be determined, upon call of the President.

 
Section 5. EXPENSES OF THE EXECUTIVE COMMITTEE—HOW BORNE.

All actual and necessary expense incurred by such meetings shall be borne by the Association, upon request. The Executive Committee shall not receive expenses for attending the Spring and Fall Conventions; except one (1) room shall be obtained at the Spring and Fall Conventions for each, the President, President Elect, Vice-President and Secretary-Treasurer and paid for by the Association.

 

ARTICLE III

FUNDS

Section 1. HOW OBTAINED.

The funds of the Association shall be derived from membership fees and as otherwise provided by the Bylaws.

 
Section 2. ACCEPT SPECIAL FUNDS.

The Association, upon approval of the Chief Executive Officers, may accept special donations or contributions from public-spirited persons or organizations having a philanthropic interest in police work through this Association, to provide sufficient and additional means for the aid of the Association in its efforts toward carrying out its purpose. In addition, the Association may accept funds derived through sale advertising and residuals in the Associations' Magazine.

 
Section 3. All Association funds shall be deposited in an institution insured or guaranteed by the United States or any instrumentality thereof, or by the State of Kansas.
 
Section 4. It shall be the responsibility of the Executive Board to maintain fiscal responsibility for the Association. All expenditures in excess of $10,000 that are not considered part of the normal operating expenses for the Association, shall be presented to the Executive Board for recommendation, published in the next magazine and taken to a vote at the next following General Membership meeting for a majority vote. All expenditures shall be paid by check upon approval of the Secretary-Treasurer or President.
 
Section 5. A receipt shall be received for all expenditures and appropriately filed.
 
Section 6. All travel and miscellaneous expenses of members of the Association will be covered in the Policy and Procedure Manual.
 

ARTICLE IV

COMMITTEES

Section 1.  APPOINTMENT AND TENURE.

The President shall appoint Members of all regular and special committees and designate the Chairman. The Committee to serve for one year ensuing, or until their respective successors are appointed.

 
Section 2. REGULAR COMMITTEES.

The following regular committees shall be appointed.

A. ARRANGEMENTS. To make arrangements for the meetings and to determine the location of the meetings and Semi-Annual Conference. To attend at the opening of the first session day of the meetings, is to receive members and guests and introduce members and guests and introduce them to each other.

B. LEGISLATIVE. To devise and suggest suitable legislation to be presented to the State Legislature for consideration and to actively work toward the passage of such bills. All other Committees desiring legislation shall refer to this Committee.

C. TRAINING. To promote the proper training of Peace Officers.

D. DEATH BENEFIT FUND. To be composed of the President, President Elect, Vice-President, Secretary-Treasurer and two (2) Active Members not holding office, to handle all matters pertaining to the Death Benefit Fund. The amount of the Death Benefit payment shall be determined by the Executive Committee. Death benefits shall be paid to beneficiaries of qualifying Active Members in good standing upon proof of death, and/or by approval of the Death Benefit committee. In case of death while in the performance of police duties, the Death Benefit Payment will be doubled. New membership applicants must wait six (6) months to qualify for the natural death benefits.

E. RESOLUTION. To draft and submit such resolutions as may be desired.

F. LIFE MEMBERSHIP COMMITTEE. The Life Membership Committee shall be composed of Life Members only. The Committee shall not exceed a total of six members. The Chairman, Vice Chairman and other Committee members shall be appointed by the current President. All Members may serve in their capacity until such time as a new President may replace them. The Committee is responsible for any activities involving Life Members.

G. AUDIT. To insure that the books of the Secretary-Treasurer shall be audited by a Certified Public Accountant each year and review any reports and, if necessary, the same books. Such reports will be available for presentation to the General Membership at the following conference.

H. FIREARMS. To establish shooting rules, maintain shooting records, conducted competitive shoots and promote firearms safety.

I. FINANCE COMMITTEE. The Finance Committee shall be composed of the President, President Elect, Vice-President, Secretary-Treasurer, and/or Executive Secretary, and two other Members appointed by the President. The Committee shall meet at least twice each calendar year and shall take what action they deem appropriate to safeguard the assets of the Association by examining the expenditures, the receipts, and the administrative and business procedures of the Association.

It is recognized that in the potentially volatile investment market, the Finance Committee needs the flexibility to make investment decisions as the need arises and it is not practical to call for a full Board meeting for approval. It is, however, also incumbent on the Finance Committee to obtain the full Board's approval whenever possible and practical. The full Board may vote to direct the Finance Committee to invest Association funds in a different manner other than what the Finance Committee has proposed, or, upon the maturity date of existing investments, direct the Finance Committee to invest those funds in a specified manner. Notwithstanding anything else contained herein to the contrary, an investment agent may rely upon and follow the investment instructions of the Finance Committee.

The Finance Committee shall determine the most advantageous investments for surplus funds. Investments may be made in any common or preferred stocks, open-end or closed-end mutual funds, put and call options traded on a national exchange, United States retirement plan bonds, corporate bonds, debentures, convertible debentures, commercial paper, United States Treasury bills, United States Treasury notes and other direct or indirect obligations of the United States Government or its agencies, improved or unimproved real estate situated in the United States, limited partnerships, insurance contracts of any type, mortgages, notes or other property of any kind, real or personal, to buy or sell options on common stock on a nationally recognized exchange with or without holding the underlying common stock, to buy and sell commodities, commodity options and contracts for the future delivery of commodities, and to make any other investments the Finance Committee deems appropriate, as a prudent investor would do considering the purposes, terms, distribution requirements and other circumstances of this organization. The prudent investor standard requires the exercise of reasonable care, skill and caution and is to be applied to investments not in isolation, but in the context of the portfolio under the Committee's control as a whole and as a part of an overall investment strategy that should incorporate risk and return objects reasonably suited to such assets.

The Finance Committee shall report their activities to the Executive Committee at the first Executive Committee meeting after each meeting of the Finance Committee.

J. POLICY AND PROCEDURE COMMITTEE. This committee shall be composed of the Chief Executive Officers. This committee will write the Policy and Procedure Manual and be responsible for any changes, which shall be approved by the Executive Committee.

K. CONSTITUTION AND BY-LAWS; APPOINTMENT AND TENURE. Each new President shall appoint a chairman and a maximum of seven additional Members to serve for the ensuing year.

The Committee shall be responsible for reviewing and as necessary, reducing to writing, proposed revisions and/or additions to the Constitution and By-Laws. Any proposed revisions and/or additions shall be submitted in writing to the Secretary-Treasurer at least ninety (90) days prior to the Fall General Membership meeting as required by ARTICLE V, METHOD OF AMENDMENT, Section 1.

The Secretary-Treasurer, through the Association President, shall ensure that proposed changes are reviewed by the Board of Governors at any scheduled or special meeting of the Board. The Board of Governors shall vote to approve or disapprove part or all of the proposed changes, for publication in the Association magazine.

As required by ARTICLE V, METHOD OF AMENDMENT, Section 1, the Secretary-Treasurer shall cause the Board-approved changes to be published in the KPOA official magazine publication prior to the Fall Conference. The proposed changes shall appear in the publication which will be out prior to the Fall General Membership Conference. Amendments can only pass by a two-thirds vote of the Active Members present.

L. SCHOLARSHIP COMMITTEE; APPOINTMENT AND TENURE. The KPOA Scholarship Committee shall be composed of three (3) members. Each Member shall serve a total of three (3) consecutive years on a rotational schedule. The KPOA President shall appoint one (1) new Member to the Committee each year. The Member serving his/her third (3) year shall serve as Chairperson of the Committee. The Member serving his/her second (2) year shall serve as Vice Chairperson.

The KPOA Scholarship Committee shall be responsible for establishing and, as necessary, revising minimum scholarship criteria; recruitment of applicants; analysis of applicants; scheduling and interviewing of finalists; selection and notification of winners and notification of those who were interviewed but were not selected for scholarships.

ARTICLE V

REMOVAL

Section 1.  FROM OFFICE

Any Office of this Association will become vacant upon the conviction of the incumbent of a felony or a crime involving moral turpitude or by ouster from office or discharge or resignation to avoid discharge.

 
Section 2. Any Officer of this Association may be removed from office by a majority vote of Active Members, present at any Spring or Fall Convention.
 
Section 3. FROM MEMBERSHIP

Any Member may be removed from membership upon a majority vote of the Executive Committee. Removal can be for the following reasons: conviction of a felony; conviction of Class A or B misdemeanors or convictions of a series of minor misdemeanors that could indicate a general disrespect for the law; or absent convictions of felony and or misdemeanor offenses, the Executive Committee may, upon a preponderance of evidence submitted, remove ANY Member whose conduct could compromise the integrity of the Kansas Peace Officers' Association.

ARTICLE VI

BYLAWS AND AMENDMENTS

Section 1.  AMENDMENTS

Amendments to these bylaws must be made in writing and presented to the Secretary to be read at the Fall Meetings and can only pass by a two-thirds vote of the Active Members in good standing in attendance at the Fall Meeting.

 
Section 2. Each time a change is made in the Constitution or Bylaws, a copy of the amendments will be made and distributed to the membership through the official publication.
 
Section 3. The rules contained in Robert's Rules of Order shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the Bylaws or the special rules of this Association.
 
Section 4. The Constitution and By-Laws shall be reviewed a minimum of every three (3) years by a Committee appointed by the President or more frequently, as may be directed by the President.

ARTICLE VII

MISCELLANEOUS

Section 1.  The Fiscal Year of this Association shall be from September 1st to August 31st, inclusive.
 
Section 2. MEMBERSHIP CARDS

The Secretary-Treasurer shall have printed and furnish membership cards to all Active Members in good standing. A separate membership card shall be issued to all Life Members, Honorary Members and Supporting Members.

 
Section 3. DUES

Each Member shall pay to the Secretary-Treasurer in advance, the amount designated by the Executive Committee as Annual Dues.

 
Section 4. ARREARS

Any member failing or refusing to pay his/her annual dues by December 31st, shall stand suspended until same are paid.

 
Section 5. DEFRAUDING

Any Member who shall, in any way, defraud this Association, or shall be guilty of conduct calculated to bring reproach upon this Organization shall, after full investigation thereof by the Executive Committee, be expelled or suspended for such period as may be determined.

 
Section 6. The hour of convening the first day's session of each Annual Meeting shall be set by the President. All other meeting times shall also be set by the President. A tentative schedule of events shall be published in the Association's official publication prior to the semi-annual conference.
 
Section 7. The Organization's Official Publication shall be known as "The Kansas Peace Officer".

ARTICLE VIII

ORDER OF BUSINESS

Section 1. 

Section 1. 

A. Registration.

B. Reading Minutes of Previous Meeting.

C. Report of Officers.

1. Secretary-Treasurer.

2. President.

D. Report of Committees.

E. Reading and Discussion of Papers.

F. Unfinished Business.

G. New Business.

H. Selection of Place for Next Meeting.

I. Election of Officers and District Governors

1. President.

2. President-Elect.

3. Vice President.

4. Secretary-Treasurer.

5. Sergeant-At-Arms.

6. District Governors.

J. Installation of Officers.

K. Appointment of Committees.

L. Good and Welfare of the Order.

M. Adjournment.

 
Section 2.

SUSPENSION.

The order of business may be suspended temporarily, upon a motion receiving the affirmative votes of the majority of the Active Members present, provided that the motion to suspend the rules specifies the object of the suspension.

 
Section 3. All present Active and Life Members of this Association shall retain their status.
 
Section 4.

PROCEDURE.

A Member called to order by the Presiding Officer, or by a question of order, having been raised, shall immediately cease speaking upon the question before the Association and shall not resume their remarks until the question has been disposed of.

 
Section 5. The Presiding Officer shall preserve order and decorum. All questions of order shall be decided by him/her, subject to an appeal by any Active Member of the Association.
 
Section 6. Every resolution shall be in writing to the Resolution Committee for consideration and recommendation unless referred by the Chair on presentation without debate. Final action resting with the Membership.